Members present: Chairman Cookman, Mrs. Andrews, Mr. Young,

Mr. Cronin, Mr. Castiglione, Mr. O'Keefe, Mrs. Nelson, Mr. Buell,

Also present: Dr. MacLean, Dr. McGinn, Student Representative

Meg Galligan, spectator and press

Mrs. Grazio was absent.

Call to Order

Majority Vote

The majority vote was set at 5.5.

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mr. Cronin to accept

the consent agenda. Motion carried. (unanimous approval)

Motion/Vote

It was moved by Mr. Castiglione and seconded by Mrs. Andrews to approve the new budget format. Motion carried. (unanimous approval)

Dr. MacLean presented a revised copy of the budget calendar in his administrative report.

Mr. Castiglione was concerned about the Groveland deadline of January 31 for warrant articles. Mrs. Cookman suggested Dr. MacLean look into what the committee needed to have ready to meet that warrant date.

Mrs. Cookman asked Dr. MacLean if the School Committee meeting on February 4^th would provide a general overview of the budget. Dr. MacLean said yes and that he anticipates the principals will attend the School Committee meeting on February 11^th. Mr. Castiglione requested that we formally invite the town finance committee members to the February 25^th meeting. Dr. MacLean said that he would do that.

Motion/Vote

It was moved by Mr. Buell and seconded by Mr. O’Keefe to accept the FY04 budget schedule. Motion carried. (unanimous approval)

Page 2

With regard to the staffing report, at the present time, Dr. MacLean is asking the site managers to look at the enrollment projections and current staffing to provide the same level of services. He is also having them look at the reduction in the revenue in the general fund from the state and what fall back position we should take. Dr. MacLean is also discussing enterprising in each of the schools.

Mr. Buell asked if an increase would be proposed for school lunch. Dr. MacLean reported that was a consideration but that income from the lunch program would not go into the general operating account.

Mrs. Cookman asked Dr. MacLean, regarding today’s news announcment about the current year’s funding reduction in special education, what would that cost the district this year. Dr. MacLean said $42,800.00. Dr. MacLean said that he would be taking a hard look at pending placements. He also mentioned that next year programs might be developed in-district, possibly for high school students that are currently out of district. Mr. Mavroides was concerned about the space issue at the high school.

There was a brief update on the water damage and repair at the high school. Dr. MacLean is currently talking with the state about the bidding process for reconstruction. So far the district has gotten some waivers. He is also trying to get a wavier on bidding to obtain portable classrooms that are needed because the reconstruction project will take longer than 6 weeks. He feels confident that he will get the waiver.

Mr. Castiglione asked if Dr. MacLean knew what the insurance would cover. Dr. MacLean reported that there are ongoing conversations about this. He also said there is insurance money put aside for the portables. Dr. MacLean said that he would know the costs within a few weeks and whether we will have the waiver.

Dr. MacLean also said that he would get the cost of the repairs at the Page School for the next school committee meeting.

Motion/Vote

It was moved by Mrs. Muench and seconded by Mr. Buell to accept the recommendation from the policy/bylaws subcommittee on the following

policies: Policies CA, CBD, CE, CH and CHA (with inclusion of CHB and CHC) as amended; to put Policies CBI and CCB on hold and to delete Policies CHB (combined with CHA) and CHC (combined with CHA).

Motion carried. (unanimous approval)

Mr. Castiglione mentioned that he would like an annual contract review and a performance review with regard to Policy CBD. Members agreed.

Page 3

Motion/Vote

It was moved by Mrs. Muench and seconded by Mrs. Letourneau to accept the recommendation from the policy/bylaws subcommittee on the following policies: Policy CHCA accept as amended. It was further amended to put back in the second paragraph: "The school council shall review the handbook each spring to consider changes in the disciplinary policy to take effect in September." The first sentence of the third paragraph was changed to read: "It is essential that the contents of all handbooks be uniform with respect to School Committee policies." Policy CHCA-E will be deleted (this is the statute; which is referenced in CHCA).

Policy CHC accepted as amended. Policy CL is recommended to be accepted as amended. The committee further amended it by adding as a cross-reference CLA to the bottom of the page. CLA has been changed to a hold status. CM was recommended to be accepted as amended. The committee amended it further by taking out "annual self evaluation," in lines 7 and 8. Motion carried. (unanimous approval)

Motion/Vote

It was moved by Mr. Buell and seconded by Mrs. Muench to have a preliminary discussion at the second school committee meeting in June on the regional agreement. Mr. Cronin made a friendly amendment to have a subcommittee in place at that time. Motion carried. (unanimous approval)

Mr. Buell left the meeting at 9:00 p.m. The majority changed to 5.0.

Motion/Vote

It was moved by Mr. Cronin and seconded by Mrs. Nelson to go into executive session to discuss teacher negotiations. Motion carried by a roll call vote. (for: Mavroides, Letourneau, Cookman, Young, Cronin, Andrews, Nelson, Castiglione, O’Keefe) (opposed: Buell, Muench) (for: 8.7)

(opposed: 2.2)

Motion/Vote

It was moved by Mr. Cronin and seconded by Mr. Mavroides to adjourn the meeting at 9:53 p.m. Motion carried. (unanimous approval)

Respectfully submitted,

Marianne Naffah

Recording Secretary

Members present: Chairman Cookman, Mrs. Andrews, Mr. Young,

Mr. Cronin, Mr. Castiglione, Mr. O'Keefe, Mrs. Nelson, Mr. Buell,

Also present: Dr. MacLean, Dr. McGinn, Student Representatives

Call to Order

Majority Vote

Motion/Vote

Motion/Vote

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mr. Cronin to accept the consent agenda. Mr. Buell amended the motion and removed the minutes of December 17, 2002 and January 7, 2003. Mrs. Grazio amended the motion and removed the Special Education Report. Motion carried. (unanimous approval)

Motion/Vote

Motion/Vote

It was moved by Mr. Buell and seconded by Mr. Mavroides to accept the

Motion/Vote

High School Representatives Report

The Pentucket Theatre is continuing rehearsals for the spring musical "Snoopy".

Administrative Reports

Motion/Vote

School Committee Business

Motion/Vote

Brian Young as Chairman; Janice Nelson and Peter Cronin as School Committee Members; Arlene Townes, Principal; Angela Jervey, Principal;

Mr. Cronin asked Mrs. Cookman to explain why she appointed Mr. Young to the committee. Mrs. Cookman said that she made the decision after the last meeting. She felt it was in the best interest of the district and the committee to add Mr. Young, with his past experience in doing superintendent’s searches. She also said that someone with his experience would only benefit the committee. She said this was in no way

Page 4

meant to discredit Mrs. Nelson or Mr. Cronin. She knows that they come to the committee prepared to bring their professionalism to the process.

Mr. O’Keefe asked if it is the chairperson’s purview to override the committee. Mrs. Grazio said it is according to Robert’s Rule of Order. Mr. Buell submitted to the record that, according to Robert’s Rules of Order, Chapter 16: "Appointment by the Chair: In the absence of special conditions, appointment of committees by the chair, or by regular presiding officer, is usually the best method in large assemblies, and it is the ordinary procedure in many smaller societies as well." Mr. Castiglione asked wheter this constituted a special circumstance.

It was moved by Mr. Buell and seconded by Mr. Mavroides to accept policy KDD and KD as amended. KDD was amended as follows: News

Committee Chairperson. Motion carried. (for: Young, Nelson, Castiglione, Letourneau, Andrews, Mavroides, Cronin, O’Keefe)(opposed: Grazio, Buell) (for: 7.9)(opposed: 2.2)

Page 5

Respectfully submitted,

Marianne Naffah

Recording Secretary

Members present: Chairman Cookman, Mrs. Andrews, Mr. Cronin, Mr. Castiglione, Mr. O'Keefe, Mrs. Nelson, Mr. Buell, Mr. Mavroides, Mrs. Grazio, Mrs. Muench, Mrs. Blades, Mr. Young

Also present: Dr. MacLean, Mr. Gibson, spectators and press

Call to Order

Chairman Cookman called the meeting to order at 8:52 p.m.

Majority Vote

The majority vote was set at 6.1

Mrs. Cookman reminded the Committee that the March 4 meeting will take place at the Dr. Elmer S. Bagnall School and that there would be a joint meeting of the Finance Committees in the three towns on March 10 at Groveland Town Hall. All members are invited to attend the joint meeting.

Motion/Vote

It was moved by Mrs. Nelson and seconded by Mr. Cronin to accept the agenda as amended. The amendment was to add approval of the agenda to the agenda. Motion carried (unanimous approval)

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mr. Mavriodes to approve the Consent Agenda. It was requested that the minutes of February 4, 2003 be removed from the consent agenda. Motion carried (unanimous approval).

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mr. Mavroides to approve the minutes of February 4, 2003 as amended. The amendments are as follows: On the second page the first vote was changed from abstained to opposed. On page three the third line was changed to "Master medical costs have increased 50% with a potential for further increases." In the fifth paragraph a third sentence was added: "The decrease would be followed by a slight increase that would bring us to current numbers." On page 5 the eighth paragraph has edited as follows: "Mrs. Grazio then asked how it would affect our liability. Dr. MacLean said that it then becomes a school trip if we use school funds. It would go from ‘sanctioned’ to ‘sponsored’." In the tenth paragraph the vote for was changed to 10.9. On page 6 the fourth paragraph, the vote for opposed was changed to .8. Motion carried. (unanimous approval)

Administrative Reports

Percussion/Mallet Ensemble funding

It was noted that this item had been tabled from the last meeting for more information on precedents in funding school trips.

Dr. MacLean noted that there was no precedent to fund trips from the general fund. He proposed using the source used in the past for enrichment activities and recommended the Committee approve taking the funds from school choice revenues. Mrs. Blades inquired about the effect on district liability. Dr. MacLean agreed to bring the matter back to be revoted if there was any significant change in liability.

Mr. Mavroides asked if this would set a precedent for other groups to come forward if they are unable to reach the full amount needed via fundraising activities. He warned of opening the door to this kind of request by other groups.

Mrs. Cookman noted that these students are being sent to represent our district and thinks the money is well spent.

Mrs. Nelson pointed out that this was also an invitational competition and, therefore, a special circumstance.

Mr. Mavroides suggested setting up parameters for future requests.

Mr. Young expressed the need to appreciate the level of effort of educators who put this type of program together and supports the request.

Mrs. Grazio said that she had a hard time supporting this request for a relatively small number of students when other larger groups have not had the benefit.

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mrs. Andrews to fund the Percussion/Mallet Ensemble in an amount not to exceed $5,000 and dependent upon no significant change in liability to the district.

Motion carried. (for: Muench, Blades, Nelson, Castiglione, O’Keefe, Andrews, Young, Cookman, Cronin)(opposed: Grazio, Buell (abstained: Mavroides)(for: 8.7)(opposed: 2.2)(abstained: 1.1)

Dr. MacLean and Mr. Gibson left the meeting at this point in the proceedings.

School Committee Business

Mr. Young announced the four finalists for the position of superintendent of schools. They are as follows:

Michael V. Ananis, Superintendent of Schools for School Administrative Unit 39 in Amherst, New Hampshire

Dr. John D. MacLean, Jr., Interim Superintendent of the Pentucket Regional School District

Dr. Thomas J. Scott, Superintendent of Schools in Shirley, Massachusetts

Michael L. Wood, Superintendent of Schools in Gray, Maine

Mr. Young noted that 13 resumes were received for the position and 8 individuals were interviewed. He indicated there were a number of ways to proceed from this point ranging from a day long series of meetings with district staff, students and community members followed by dinner and interview with School Committee members to just dinner and interview with the School Committee.

Mrs. Cookman thanked Mr. Young, Mrs. Nelson and Mr. Cronin as well as the other members of the superintendent search subcommittee for their time and effort.

Mr. Young said it was important to note that the finalists were presented to the Committee unrated.

Mrs. Blades inquired if any of the candidates dropped out after the announcement of the decision to allow the interim superintendent to apply for the position.

Mr. Young said there was one candidate who did drop out.

Mr. O’Keefe asked if the candidate was strong enough to have been considered a finalist.

Mr. Cronin responded no, not after some discussion had taken place.

Mr. O’Keefe asked what separated these four individuals from the others.

Mr. Young said it was their match to our district and ability to lead our district in the future.

Mrs. Cookman asked Mr. Young, Mrs. Nelson and Mr. Cronin their opinion on the process to take place now.

Mr. Cronin indicated that the committee could interview all four and narrow the group for a further in depth process.

Mrs. Andrews inquired if any of the 3 outside candidates had visited the district.

Mr. Young said that other than driving around the district a bit, none had visited. He added that it really represents a big commitment to take the time to visit candidates at their present sites but the Committee could pare down the number of visits via an initial interview of each.

Mr. Cronin offered that two nights could be set up with two finalists for each day, having them in different places at different times.

Mr. Mavroides said that the formal interview for each of the candidates should be attended by the full committee and that the finalists should be allowed enough time to get to know the district.

Mr. Young indicated that these individuals have done their homework and want the position. He noted Pentucket is a very desirable district.

Mrs. Grazio said she liked the idea of the full committee doing the initial interview with each then proceed with the decision if all four would be getting a more comprehensive interview.

Mrs. Blades suggested simply setting up interviews initially and if they requested a tour that could be arranged and taken into consideration.

Mr. Castiglione indicated that the site visit offer should be made to the 3 out of district finalists in order to level the playing field with the internal candidate.

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mrs. Grazio to set up two interviews on each of two days, with an offer to each candidate of a tour of the district on that day or a prior date. Motion carried. (unanimous approval)

Mrs. Cookman then polled the Committee as to their availability on dates during the week of March 3^rd. It was decided to set up interviews for two finalists on March 5^th and the two remaining finalists on March 6^th.

Mrs. Cookman inquired as to the plan for submitting interview questions.

Mr. Young said that all interview questions from the subcommittee were submitted to Mrs. Naffah with the final decision of 6 or 7 core questions and one more in-depth and specific question (based upon the individual’s resume) was asked by one member of the subcommittee.

It was decided that Mrs. Naffah was to send out to all Committee members the questions asked of the candidates by the subcommittee and to then submit their questions to Mrs. Naffah. She is to send out all School Committee questions submitted on Friday, February 28^th.

Mr. Castiglione asked if the questions to be used with the finalists are to be discussed in open session. He suggested that NESDEC be contacted to see if the Committee can go into executive session for that discussion.

Motion/Vote

It was moved by Mr. Cronin and seconded by Mrs. Andrews to go past 10:00 p.m. The motion carried. (for: Mavroides, Blades, Nelson, Castiglione, O’Keefe, Andrews, Young, Cookman, Cronin) (opposed: Grazio, Muench, Buell)(for: 8.7)(opposed: 3.3)

Motion/Vote

It was moved by Mr. Cronin and seconded by Mrs. Blades to go into Executive Session, Chapter 39, Section 23, B.3. to discuss negotiations. The motion carried by a roll call vote. (for: Mavroides, Muench, Blades, Nelson, Castiglione, O’Keefe, Andrews, Young, Cookman, Cronin)(opposed: Grazio, Buell)(for: 9.8) (opposed: 2.2)

Mr. Buell left the meeting at 10:05 p.m. to avoid conflict of interest. The majority vote changed to 5.5.

Motion/Vote

It was moved by Mr. Mavroides and seconded by Mr. O’Keefe to adjourn the meeting at 10:26 p.m. Motion carried. (unanimous approval)

Respectfully submitted, 

 Katherine Carleton

Acting Recording Secretary

Members present: Chairman Cookman, Mrs. Andrews, Mr. Cronin, Mr. Castiglione, Mr. O'Keefe, Mrs. Nelson, Mr. Buell, Mr. Mavroides, Mrs. Grazio, Mrs. Muench, Mrs. Blades

Also present: Dr. MacLean, Mr. Gibson, Student Representative

Caitlyn Burns, Principals as follows: Mrs. Kline, Mrs. Perry, Mrs. Jervey, Mr. Harrison, Mr. Binaghi, Assistant Principal Mrs. Wilson, Special Education Administrator Miss O’Brien, Town Officials, spectators and press

Call to Order

Chairman Cookman called the meeting to order at 7:06 p.m.

Majority Vote

The majority vote was set at 5.7

Mrs. Cookman introduced Dr. MacLean to those present.

Dr. MacLean explained that the original document given to the School Committee didn’t balance the budget. The budget handout for this evening addresses raising revenues and cutting expenses. He stressed that the budget is still a work in progress and urged input from those in attendance.

Dr. MacLean presented a series of overheads evaluating the pros and cons of various revenue and expenditure scenarios. These included increasing school choice, "enterprise" funds, community contributions as well as transferring funds from E&D and reducing spending at each school site by 5%. He noted that the district is currently not expecting to receive any more in Chapter 70 state aid than that received in the prior year.

Dr. MacLean called attention to the fact that the handout for this meeting contains another version of the balance sheet. It also looks at school choice at a lower level (65 versus the original 130 students). and takes into consideration a transfer of funds from E&D (excess and deficiency) as well as a 5% cut from each school and district wide budget.

Dr. MacLean then entertained questions and comments from those attending:

Jen Solis, West Newbury – Concerned about the issue of school choice. Feels the message being conveyed is that the district is increasing school choice enrollments even though the schools are currently overcrowded.

Kathy Kastrinelis, Groveland - Asked about the distribution of school choice students – both coming into and leaving the district. Dr. MacLean indicated that information is in the budget handout.

Dr. MacLean indicated that consideration was going to be given to where the district can afford to add additional students and what kind of balance can be achieved district wide.

Ms. Kastrinelis inquired if the district would just be considering school choice students or siblings of those students as well.

Dr. MacLean indicated that the School Committee’s present policy is to include siblings.

Ms. Kastrinelis said she would prefer looking into other options where there would be more flexibility and where the district would not have such a long term commitment.

Denise Atherton, West Newbury – Noted that the number of 65 would not be exactly accurate if the district would also be willing to allow siblings of choice students.

Betsy Osky, West Newbury – Mentioned user fees and noted that the budget document does not make mention of them. She thinks more people would be interested in increasing revenue in that way.

Michael Arndt, Merrimac – Commented upon the excellent format used for the budget. He questioned what the district would do if it was unable to fill all 65 choice openings and inquired what kind of waiting list existed.

Dr. MacLean offered that inquiries were ongoing and he does not anticipate any problem filling the proposed openings.

Mr. Buell said that district principals have historically maintained that they have no extra room in their buildings and, as a student at the high school last year, he experienced overcrowding first hand.

Mr. Castiglione disagreed with Mr. Buell, saying that, for instance, the Donaghue School has room to absorb some additional students and the revenue is needed to sustain programs and services. He understands that facilities are packed but maintained that they are not over capacity.

Mr. Mavroides indicated that the strength of the district is in its lower class sizes. He is not convinced that the NESDEC study illustrates that there will be more room. That will depend upon new building within the communities. With school choice the district will be committed to those students for a period of time. There is no room at the high school now – some freshman classes have 27/28 per class. Students go outside to move between classes due to the crowded conditions inside the building. He feels the option of cutting expenses affords greater flexibility and can be changed over time.

Mrs. Grazio spoke to how class size determines a district’s desirability and feels the district will regret adding choice students. She feels the NESDEC study doesn’t make sense – new building is going to increase within the towns.

Mr. Cronin said that things boil down to alternatives – taxes can be increased but that is burdensome to those already out of work and in light of current economic conditions. Choice has the least impact on programming and education of children. He feels the increase in choice students should be pursued if the building principals support it as they are most familiar with classroom conditions.

Mr. Castiglione said increasing choice enrollments is not an ideal solution but it generates revenue and if revenue is not generated class sizes would increase due to cuts in staffing.

Mr. Buell offered that the two alternatives are both bad. School choice requires a long term commitment. If a few teachers are laid off class sizes go up but they can be hired back when the economy improves. Otherwise, with school choice, the district is committed for a longer period. He noted that principals have maintained for years that they had no room but now say there is room for choice?

Mr. Mavroides cautioned that should consideration be given in the future to a building project, choice students cannot be included in the district’s census figures.

Ms. Kastrinelis inquired if there were no other options considered but school choice or cutting staff.

Dr. MacLean indicated that 65 school choice openings would mean five additional students per grade level if they were evenly distributed across the district.

Mrs. Cookman said that something has to be done and offered that the number of new choice students could be lowered and at the same time some staff could be cut. Compromise is needed to sustain programs and services.

Mrs. Grazio said that she is not willing to send an ultimatum to residents yet.

Tom Minichiello, Groveland – Asked if the true cost for each school choice student is really $4,000.

Dr. MacLean said that once classrooms and programs are up and running the impact of choice students coming in is negligible but the impact of a resident student going to another public school is $4,000.

David Archibald, West Newbury – Questioned if those waiting to choice in was really as high as 65 and wondered how the distribution would be decided. He also said it didn’t seem likely there would be many students interested in enrolling in grades 11 and 12.

Dr. MacLean said that he had not yet evaluated the distribution of those awaiting an opening but reiterated that there was a regular level of interest over time.

Jen Solis, West Newbury – Felt that if the district says it doesn’t have space issues that it will lose the support of the towns and parents.

Ms. Atherton expressed that she could not support anything which would increase class sizes. Smaller classrooms provide a better education. Questioned why not let voters decide what to do to make up the deficit (via an override).

Ms. Blades stated that she was not in favor of increasing school choice. She said that at the Middle School the average class size is 24 which means some have 27/28 students. She questioned the validity of the NESDEC report and pointed out errors regarding potential building increases in the district.

Ms. Andrews stated that in increasing school choice the district would actually create lower class size vs. no choice and layoffs. Principals have indicated that increase in choice would be their preference. It needs to be looked at as a very viable option.

Mrs. Cookman indicated that representatives of NESDEC would be at the next School Committee meeting to more fully explain their study.

Jonathan Osky, West Newbury – Said he was not hearing any middle ground. Why not lower the number of school choice openings and look at other options.

Dr. MacLean indicated that the number of choice openings has already been scaled back from the original proposal of 130. This is still a point of discussion and other avenues are being explored.

Mr. Minichiello estimated that the proposed 65 choice openings would amount to revenues of $260,000 total, or $85,000 less each town would have to contribute. He suggested that this would be the way to illustrate the impact of choice students to residents.

Mr. Young joined the meeting at 8:15 p.m. The majority vote changed to 6.1.

Mr. Castiglione stated that the School Committee is trying to anticipate lower state aid and having to make that up.

Mr. Buell said that $304,000 could be saved by eliminating the five assistant principal positions in the district. This makes more sense than school choice.

Joyce Kaufman, Merrimac – How will we handle special needs students that will come with the increase in choice?

Dr. MacLean said the State provides some support and that the district cannot discriminate in accepting students.

Jean Houghton, Groveland – Doesn’t think selling the $85,000 override to the towns will be easy. She supports the school choice option.

Mr. Mavroides said he thinks user and bus fee increases should be looked at more closely than school choice.

Frank Whalen, Groveland – As the parent of a special education student, he inquired about how special education programs are included in the enterprise fund increases.

Dr. MacLean explained that the district can add students from other towns into existing programs after matching the needs of the student with the program offerings.

Mr. Castiglione said he would rather gain the tax advantage of including the increase in his taxes than an increase in user fees.

Mr. Mavroides estimated that 60% of the taxpayers in the district do not have students in the district and would likely rather see an increase in user fees.

Mr. Arndt – Merrimac already has a $250K deficit. He cautioned the district to make its budget realistic to today’s financial climate and anticipate the future climate. It can’t keep "going to the well".

Mr. Whalen hopes that the district is looking at negotiations with teachers with an eye toward the present climate.

Mr. Cronin cautioned not to lose sight of the benefit assistant principals provide. All staff members in a school affect its quality. He suggested eliminating stipends for School Committee members.

Mr. Arndt inquired about the current balance of the district’s E&D account.

Dr. MacLean stated the present balance is $660K with a balance of $860K anticipated by the end of this fiscal year due to a freeze currently in place. $430K of these funds will be included to more closely balance the FY’04 budget.

Ms. Atherton stressed the importance of the role of assistant principals. She wondered if consideration is being given to cutting after school or kindergarten busing or elimination of busing within a certain radius of schools.

Ms. Andrews cited the safety issues associated with those walking to school.

David Archibald, West Newbury – Questioned if the rising cost of healthcare was factored into the budget.

Dr. MacLean assured him it was.

Mrs. Cookman noted that this portion of the meeting was being concluded at 8:35 p.m. and the Committee would reconvene in the conference room at 8:45 p.m.

Respectfully submitted,

  Katherine Carleton

Acting Recording Secretary 

Members present: Chairman Cookman, Mrs. Andrews, Mr. Cronin,

Mr. Young, Mr. Castiglione, Mr. O'Keefe, Mrs. Nelson, Mr. Buell,

Call to Order

Majority Vote

Motion/Vote

It was moved by Mrs. Nelson and seconded by Mrs. Andrews to accept the agenda as amended. The amendment was to add the letter received from Mr. Kowalski and to add the High School report. Motion carried. (unanimous approval)

Motion/Vote

It was moved by Mr. O’Keefe and seconded by Mr. Castiglione to accept the consent agenda as amended. The amendment was to remove the minutes of February 11, 2003. Motion carried. (for: Young, Cronin, Andrews, Cookman, Marvoides, Blades, Nelson, Castiglione, O’Keefe, Buell)(opposed: Grazio)(for:9.8)(opposed: 1.1)

Motion/Vote

It was moved by Mr. Buell and seconded by Mr. Castiglione to accept the minutes of February 11, 2003 as amended. The amendments were as follows: On page 2 the last sentence was rewritten to read, "School choice is not to make money, but to protect programming." On page 3 the second paragraph was rewritten to read, "Mr. Castiglione said that we are looking at potential significant cuts to state aid to sustain programming. He also said that the committee needs to go to the public exhausting all revenue options." The final amendment was on the last page. The following paragraph was added, "The School Committee asked the principals to offer comment on whether or not they wanted to work with choice or cut programming. Mr. Castiglione believes they suggested they wanted of offer choice rather than cut programming." Motion carried. (for: Mavroides, Blades, Nelson, Castiglione, O’Keefe, Cookman,

Young, Andrews, Cronin)(opposed: Grazio)(abstained: Buell) (for: 8.7)(opposed: 1.1) (abstained: 1.1)

High School Report

Meg Galligan and Caitlin Burns gave a brief update on the Student Council, Theatre, Athletics and other school events. The Student Council is holding a blood drive on March 6^th and the Battle of the Bands is having a fundraiser on March 14^th. There will also be a March Madness event which will consist of competitions between classes.

The Snoopy performance will take place on March 6^th, 7^th, and 8^th at 7:00 p.m. each night.

The hockey team lost in the quarter finals of the State Tournament to Danvers High School. The winter cheering squad placed 5^th at comps this weekend and will be moving on to regionals. The spring sports season starts March 17^th. This year there will be boys and girl’s JV Lacrosse Teams for the first time.

To solve the parking problem at the high school, students voluntarily paired up to carpool. The remaining students were put into a lottery and were granted spaces based on the order in which they were chosen. Mrs. Cookman congratulated the students for their willingness to cooperate on the carpooling and rising to the occasion in an emergency situation.

The Science Fair was on last Saturday, March 1, 2003. It was very successful.

Mrs. Cookman asked if the Student Council is doing anything about voter’s registration for students over 18 years of age so that they may participate in spring elections. Meg Galligan said it was a great idea and she would look into it.

NESDEC – Dr. Kennedy – Enrollment Report

The committee contracted with NESDEC to do take another look at our enrollment projections. The committee received a report in February.

Dr. Kennedy gave the committee an updated report at the meeting.

The main issues that the NESDEC are trying to address are what the community factors are that would lead us to better understand what the school enrollments would be over the next 10 years.

The last time a study was done, the NESDEC said the district would continue to grow over the next 10 years. However, they do not see this over the next 10 years.

The first review was on Groveland. Dr. Kennedy reviewed the following charts: 2G, 3G, 4G, 6G, 6B-G, 7G, 8G, 9G and 10G. He also mentioned that at this time Groveland is 64% built out.

The second review was on Merrimac. Dr. Kennedy reviewed the following charts: 2M, 3M, 4M, 6M, 6A-M, 8M, 9M, and 10M. He reported that Merrimac is 79% built out.

The third review was on West Newbury. Dr. Kennedy reviewed the following charts: 1WN, 2WN, 3WN, 4WN, 6WN, 6A-WN, 7WN, 8WN, 9WN and 10WN. He reported that West Newbury is 35% built out.

He summarized by saying if there is a building boom he predicates a possible increase of 20 students per year (70% - elementary, 20% – middle school, 10% - high school). He said that there would not be a birth explosion due to the age of the residents of Groveland. Overall he did not predicate a boom in population.

The following questions were asked:

Mrs. Blades asked if in their studies did they take into account the national trend that the higher the people’s income and education the later they have children.. Dr. Kennedy said yes. He added that the percentage of people that are wealthy and well educated put their children in private schools. He also said that the census bureau reports that by the time white women reach 34 years of age 94% of them have had their children.

Mr. O’Keefe asked how does the NESDEC verify the methodology? Do they look at past predications and correlate that with actuals. Dr. Kennedy said yes and they are planning to publish an article on their accuracy rate. Research says the best they can be is within 1%.

Mr. O’Keefe asked while the report shows that we are looking at decline in organic growth and any growth that comes in will be new growth, based on that assumption are there any macroeconomics indicators that we can look at as predictors of what we might expect in the next couple of years? Dr. Kennedy responded with the Mass Law (40B) which is an anti snob law which states you must have 10% of all housing as affordable. This district is well under that percentage. If a contractor proposes a project with at least 25 units as affordable housing they may circumvent every bylaw. Dr. Kennedy suggests that the district stay in touch with the planning board and the realtors.

Mrs. Cookman said that right now there are a couple of different proposals (40B) projects on the table in Merrimac. There is also one under construction and two on the table in Groveland. She asked if, in their work, did they include any numbers from these projects. He said no.

He said there would be an impact if the boom continued for 5 years. It might produce 20 additional students. Dr. Kennedy said that most apartment and condominium complexes do not produce children. Mr. O’Keefe mentioned that this may be offset by a desirable school system.

Mr. Buell said that he thought this report should have included the 40B proposals that the towns have before them. Mrs. Cookman said that could be addressed in the next few weeks.

Mr. Mavroides said that he thought people moving into homes with 3 or 4 bedrooms they would have children going to the district. Dr. Kennedy thought that the children of these homes would be older. He also said they might go to private school. Mr. Mavroides wanted to know the percentage of children in Groveland in private schools. Dr. Kennedy did not know.

Mr. Buell asked why on page 6 there is an overview of what people do for a living and what is that purpose of that in an enrollment report. Dr. Kennedy answered that it would be important to a builder as to who may want to buy a home and where they would work and where might the market come from.

Dr. Kennedy concluded that he would resurvey the three towns.

Lighting Football Field

Mr. Hayes came to the meeting to do a presentation on having lights on the football fields. He began his discussion by saying that this opens up an opportunity for working parents to see their children play sports in the evening.

Mr. Hayes said that there is a group of people called the Pentucket Lights (WPA). Their goal is to provide lights for the football games. They will raised all funds for the lights. Some ideas they have for future fund raising projects might include a state of the art weight room, pond clean up with the installation of a filter and waterfall. Mr. Hayes suggest this could be an Eagle Scout project.

There are 3 options for suppliers that they have to choose from: USL, Sport Lights and Musco. They have done a competitive analysis on the base concrete sleeve, the appearance of a system 10 years old and light warranties. They feel this project would require a contractor. They would like to purse a proposal with Musco. Masco offers a precut concrete base which has an easier installation. They recommend galvanized steel poles because they do not rust. The pole top luminare assembly has a 10-year warranty on bulbs and a internall wire harness. This construction requires less maintenance.

The electricity cost to light a football game is $6.

Mr. Hayes reported that Musco has been in business for 25 years. He also said that they use a system approach verses single fixtures. These light structures can also be taken down and moved except for the base.

Mr. Hayes said that he would like these installed and usable for June 2003. They would be ready for the 2003 football season.

Mr. Hayes said that the profit from having games under the lights could be $30,000. He suggests charging $5 for tickets to attend the games at Pentucket.

The total cost of installing lights is $91,500. The 7 Musco light structure system is $81,700. The 8 spill and glare tech on all 84 visors is $6,900. One light contractor cabinet with 2 on and off auto switches is $2,900.

Motion/Vote

It was moved by Mrs. Grazio and second by Mr. Castiglione to direct the superintendent to work with Mr. Hayes to bring a proposal back to the School Committee within a month. Motion carried. (unanimous approval)

Motion/Vote

It was moved by Mr. Cronin and seconded by Mrs. Nelson to continue the meeting past 10:00 p.m. (for: Nelson, Castiglione, O’Keefe, Mavroides, Cookman, Young, Cronin, Andrews)(opposed: Blades, Buell, Grazio)

(for: 7.6)(opposed: 3.3)

Budget Discussion

Several handouts regarding the budget were passed out to the committee. They were the FY04 Budget Proposal, the PRSD Total Assessment and the Summary of Equipment Requests. Dr. MacLean said that the FY04 budget was a maintenance budget with full support of all programs. He suggests taking a look at athletic fees, parking fees, removing food service’s overhead, instrumental music fees, extended day programs and use of the Page building.

Mrs. Grazio questioned what was in the budget. Mr. Cronin said that the budget presented is a maintenance of effort budget; it means it keeps the programming intact, allowing us to have every senior pass the MCAS and we are ahead of the NCLB. There is a deficit of 2.354 million dollars and the idea of the sources of revenue and then the possible cuts we have are on the budget worksheet. Mrs. Grazio said that she is not comfortable with this because the committee has not gone through it line by line. Mr. Cronin said the budget was developed by the administration and the building principals telling us what we need to keep a maintenance of effort budget.

Mrs. Cookman said we need to make some decisions on revenue sources.

Mrs. Grazio would like to see the assessments. She said the budget starts with what we get from the towns.

Dr. MacLean said there was a summary of equipment requests and a list of the audit accounts.

Mr. O’Keefe questioned the food service overhead of $80,000. Where would that come from? Dr. MacLean said it would come from receipts. Mr. O’Keefe asked if the instrumental music fee would be the same scenario. Dr. MacLean said yes.

Mrs. Cookman said the committee needs to start making some decisions.

She asked the committee how they want to handle this.

Motion/Vote

It was moved by Mr. Cronin and seconded by Mrs. Nelson to continue the meeting past 10:30 p.m. (for: Nelson, Castiglione, Buell, O’Keefe, Mavroides, Blades, Cronin, Young, Andrews, Cookman)(opposed: Grazio)

(for: 9.8)(opposed: 1.1)

Mrs. Blades said she objects to handouts at the meeting and she is not comfortable voting on the budget at this time. She said she is getting conflicting information on choice. She asked what the gross amount of revenue is per student. Dr. MacLean said the DOE would give us $4,000 per choice student. He said he is trying to give them the opportunity to look at column a and column b sources or revenue and how much that can offset some of the expenditures that would be necessary to keep current programs in place.

Dr. MacLean said he is more than willing to answer any questions and to give rationale for any decisions that are being made.

Mr. Buell said revenue sources are important. He also said he has a lot of questions as to what is in the budget. He said the committee should look at the principals proposals and they merit discussion.

Mrs. Ucker said that she was concerned that if the 8^th grade foreign language (German) program were eliminated it would have a domino effect at the high school level. Mr. Olson responded that there are 422 children that take languages other than Spanish. He objects to the cuts. He also said that a lot of students want to take a language other than Spanish. He said that cutting German and French at the middle school level would kill the program at the high school level. He concluded by saying we should preserve the uniqueness of the school.

Mr. Mavroides asked if the towns would give us more time to adopt the budget. Mrs. Cookman said that we have to adopt it 45 days before the town meeting.

Motion/Vote

It was moved by Mr. Buell and seconded by Mr. Cronin to postpone Thursday’s interviews until the following week and to continue the budget meeting in place of that meeting. Motion carried. (for: Grazio, Blades, Mavroides, Nelson, Buell, O’Keefe, Andrews, Cookman, Young, Cronin)(opposed: Young, Castiglione)(for: 9.8)(opposed: 1.9)

Motion/Vote

It was moved by Mr. Buell and seconded by Mr. Mavroides to postpone Wednesdays’ interviews until the following week and to continue the budget meeting in place of that meeting. (for: Grazio, Blades, Mavroides, Nelson, O’Keefe, Buell, Andrews, Cookman)(Cronin, Young, Castiglione)(opposed: Cronin, Young, Castiglione)(for: 8.2)(opposed: 2.7)

Motion/Vote

It was moved by Mr. Castiglione and seconded by Mrs. Andrews to recess the meeting until Wednesday, March 5, 2003. Motion carried. (unanimous approval)

Respectfully submitted,

Marianne Naffah

Recording Secretary

  March 5, 2003

Approved: March 25, 2003

PENTUCKET REGIONAL SCHOOL DISTRICT

Central Office Conference

Middle School

March 5, 2003

Members present: Chairman Cookman, Mrs. Andrews, Mr. Cronin,

Mr. Young, Mr. Castiglione, Mr. O'Keefe, Mrs. Nelson, Mr. Buell,

Mr. Mavroides, Mrs. Grazio, Mrs. Muench and Mrs. Blades

Also present: Dr. MacLean, Dr. McGinn, Mr. Gibson, Principals Mrs. Jervey, Mr. Harrison, Mr. Binaghi, Special Education Administrator Miss O’Brien, spectators and press

Call to Order

Chairman Cookman resumed the meeting from March 4^th at 7:15 p.m.

Majority Vote

The majority vote was 5.7.

Dr. MacLean proposed that the committee be given a brief overview

of each budget that was originally given to them. He then asked each of the site managers to give a rationale on the kinds of reductions they would make with 5% and 10% cuts.

Middle School

Mr. Binaghi briefly went over his original budget, his budget with 5% cuts and his budget with 10% cuts.

Mr. Binaghi said that the budget that was originally proposed maintains the current level of programmatic support for the middle school. In terms of category 2 spending the proposed budget maintains the middle school at this fiscal year’s level of expenditures. He mentioned he needs to purchase math textbooks. They are in the process of making selections from the piloted series. He would like them purchased this year so that the teachers have them in time to review. This would allow for a smooth transition in the fall. He said that this would dovetail with the curriculum at the elementary level.

Mr. Binaghi said he is working with the PTO to purchase computer and media equipment. He may be able to reduce this expenditure by $19,000.

In order to cut the middle school budget by 5%, Mr. Binaghi would eliminate four foreign language teachers at .8 positions. He would also eliminate a custodian.

A 10% reduction in revenue at the middle school necessitates the elimination of the entire Foreign Language Program. Included in this reduction is the elimination of the services provided by the School Psychologist/Special Education Coordinator. Extra Curricular Stipends would also be eliminated. This would impact school plays, Destination Imagination, Intramural, Math Team, Middle School Yearbook Advisor, Pentucket Presents Advisor (newsletter), Student Council Advisor and the Academic Bowl Advisor. A building aide will also be eliminated. Technology purchases will also be eliminated from the budget.

Mr. Castiglione asked why foreign language would be eliminated. Mr. Binaghi answered that it is a luxury to have 3 foreign languages at the middle school level. He also said that theater arts, music, and physical education is very important at this level for students self image.

Mr. Buell said that the committee should not dictate what principals should do. He also said he does not agree with the cuts in foreign language. Mr. Buell added that all departments should take a 5% cut.

Mr. Binaghi said with a 5% cut there would be 2 foreign languages eliminated from the curriculum. He also said he would be discussing this with Mrs. Townes. Mr. Binaghi reported to the committee that he had done a study comparing 14 middle schools. The majority of the schools teach French and Spanish. Mr. O’Keefe asked, from a programmatic standpoint, how would it work to have only 2 Spanish teachers. He asked how it would work in the 8th grade. Mr. Binaghi said it was a matter of scheduling. He added that he would move chorus to after school and put theatre arts in the 7th grade. He also said he would have reading class during skills with an esp. Mr. Mavroides asked why these students need a separate reading program. Mr. Binaghi answered that these students are 2 years below grade level in reading. Mr. Binaghi said that there are very few students that are put on individual education plans at the middle school level. Mrs. Burger said that 3 languages at the middle school level are not a luxury but a necessity. She does not agree that Spanish is most important. She feels the middle school could offer all 3 in a reduced fashion. She said without the languages in the middle school there would be huge expenditures at the high school level. She concluded by saying there should be other options. Again Mr. Binaghi said that he would be speaking with Dr. MacLean and Mrs. Townies. Mr. Durant said that having three languages in the middle school is a pride and we should try to keep it. Mr. Olson said this is not a luxury at the middle school. It has been done since 1958. If this is eliminated it would not be reinstated. He said the impact at the high school would be severe with the costs of new textbooks. Mrs. Andrews asked if Mr. Binaghi looked at cutting the 7th grade and leaving the 3 languages at the 8th grade level. Mr. Binaghi responded that it is a matter of reducing staff and with a 5% reduction 4 staff must be eliminated.  

Mrs. Grazio asked what the rationale was for cutting utilities. Mr. Binaghi responded that the category 3 figures look at the past three years and what was spent versus budgeted. These figures were reviewed and pulled off the accounting records. Mr. Gibson added that the worksheets in the past were inconsistent. He also said that some buildings have been revamped and the cost of electricity has gone down. There was also a new telephone system put in and the cost was greatly reduced.

Mr. Castiglione said that there were members present who had made a commitment not to micro manage. He said he felt that the flavor of the conversation continues to be of micro management. He said that if the committee is to have conversations about educational programming they need to listen to what the middle principal feels are the core elements of education and not get into a situation of nickel and dimming individual line items. The committee needs to listen to the administrators and teachers and to what they feel about what constitutes the core elements of their curriculum. There is a 2.3 million-dollar problem. There are decisions that have to be made about priority regarding curriculum. He said that the committee needs to know what the parents and the administration feel are their priorities in education.

Special Education

Miss O’Brien addressed the district-wide budget. There is a special education budget in each building as well. Dr. MacLean and Miss O’Brien worked with each building principal on the special education budget in their buildings. Miss O’Brien said that she relied on historical data. Her only recommendation was an increase in legal services.

Mr. Mavroides asked why there was an increase in contracted services for therapists. Miss O’Brien responded that it was a matter of adjusting

accounts and there has been no increase. Mr. Castiglione suggested that Miss O’Brien look into the SSA document to have someone be brought in as an employee rather than a contracted service. Mr. Young agreed that agencies could be very costly.

Miss O’Brien reported that there are 3 programs in the district that we

could offer to children outside of the district with special needs. There is a preschool/kindergarten program for students that are hearing impaired, a communication program for autistic children and a preschool and early elementary program for autistic children.

Sweetsir and Donaghue Schools

Mrs. Jervey informed the committee that there is likely to be an increase in enrollment by approximately 5 students. The staffing plan for FY04 calls for five classes for each grade in K-2 with an average ratio of 20:1. There is a reduction in grade one because of a teacher retirement and a lower class size coming in for kindergarten. The budget also supports two existing district programs for children with communication disabilities. Category 2 is slightly lower than last year. There is a significant increase in new textbooks. This is for the Scott Foresman reading series for students in grades one and two. The amount allocated for mathematics allows us to cover replacement costs of the consumable journals. The equipment/durable goods include instruments for the music room and games kits to support the everyday math program, physical education equipment and computer hardware.

Mr. Harrison informed the committee that the enrollment at the Donaghue School would remain essentially the same. Class sizes will be maintained between 19 and 21 students in each class. There is a grade 6 teacher retiring that will not be replaced. Special Education staffing will also be provided at each grade level. The budget continues to provide work by the school enrichment teacher. In Category 2 there is money allotted for textbook replacements for the Everyday Mathematics, reading, and spelling programs currently used. Science and Technology for children, STC, Curriculum materials will be fully funded through the supplies and equipment costs centers. The media accounts will purchase new titles for the library as well as equipment to replace aging overhead projectors, etc. The budgeted technology money will add additional workstations in upper grade classrooms.

Mrs. Jervey said that with a 5% reduction in revenue, she would reduce the hours of one building aide, a class per week of physical education and a class per week of library. She continued, saying that she would eliminate the spelling program currently offered under reading/language arts. Instead they will use the component in the Scott Foresman reading program. Replacement books in the library and in special education will be reduced or eliminated. New computer hardware will not be purchased. Mrs. Jervey concluded by saying there will be fewer general supplies for the building along with no new equipment in both music and physical education.

With a 10% reduction in revenue, in addition to the aforementioned reductions, Mrs. Jervey will eliminate one grade 2 teacher. A portion of the school psychologist’s position will be eliminated. Mrs. Jervey said she would eliminate the clerk position that is shared with the Donaghue School and the library aide’s position. Category 2 will be reduced by $1,000.00 (art supplies).

Mr. Harrison informed the committee that with a 5% reduction in revenue, 2 classroom teachers would be eliminated. He will also eliminate the subsidy of the instrumental music program. Grade 3 language art supplies and books would be eliminated from category 2. The Donaghue is currently looking at piloting the grade 3 Scott Foresman reading basil series that is currently being used at the Page School. Computer equipment will also be eliminated.

With 10% less revenue in the overall budget, Mr. Harrison will further reduce his budget by eliminating one special education teaching position. He would further reduce the budget with an additional classroom teaching position. To reach the reduction goal, Mr. Harrison would eliminate the clerk that is shared with the Sweetsir School, the library aide’s position, and the part-time reading teacher.

Mr. Harrison and Mrs. Jervey agreed that they would not like to see class sizes of more than 22 students.

Mr. Mavroides asked if when buying supplies at the elementary level, are the schools pooled together. Mr. Gibson responded that the district goes out to bid.

Central Office

Dr. MacLean informed the committee that with a 5% reduction in revenue, the cuts he would make in the central office would be in legal services, printing, audits and supplies.

Dr. MacLean said that with a 10% cut in revenue he would reorganize the Central Office. He would look at personnel.

Building and Grounds

Mr. Gibson informed the committee that there would be no cuts in this category. This category consists of a full time electrician and two grounds people. He suggests that the district hire a plumber, both for convenience and to save money.

Transportation

Mr. Gibson told the committee that he is cutting $57,000.00 from the transportation budget. He can do this by cutting 2 buses and having 2 shuttle runs. He said that the district is in its 5th year with its 5-year contract with Laidlaw.

Mr. Castiglione asked about fees for transportation. Mr. Gibson recommends $360.00 per year for students under living less than 2 miles (charging students $1.00 each way).

Mr. Buell asked if the flood at the high school would affect our insurance premium? Mr. Gibson will look into it.

Benefits

Mr. Gibson said the sick leave buyback is maxed out at $75,000.00

He said that employee benefits consisted of 12 different accounts. The retirement contribution comes from Essex County. Mr. Gibson said that our debt service costs have gone down $31,000.00. He sees a decrease of $48,000.00 for next year. FY04 will be the last year the district is paying for modular classrooms. The district is in the process of refinancing the debt, which will be an additional savings of $10,000.00 per year.

Professional Development

Dr. McGinn addressed the committee by informing them that research concludes that student achievement is directly linked to the quality of the instruction students receive. The quality of our district’s instruction is nurtured by a culture of continuous learning. Dr. McGinn continued to say that if we are to best serve the children of our district then assessment must inform instruction. The purpose for assessment should include: monitoring students’ progress; making instruction decisions; examining the degree to which curricula is aligned with Frameworks; evaluating students’ achievement; and evaluating programs. Teachers and administrators need more time to engage in these assessments related to professional activities.

Dr. McGinn reported that professional development would continue to support the district’s emphasis on the methods of improving student writing. The district’s newly adopted and implemented elementary mathematics program is on course. The middle school is currently involved in a process that will result in piloting math programs during the fall and early winter of 2003 and 2004. Dr. McGinn said that the district would continue to grow in its orientation and mentoring program for young/new teachers. The district’s elementary school social studies curriculum will need extensive reconstruction. Curriculum development work in social studies will be a necessity during FY04.

Finally, the district is among one-third of the state’s school district that volunteered to participate in a consolidated grant process addressing the goals of the federal initiative known as No Child Left Behind. By participating in the process the district is eligible to use grant funds in a more flexible manner. The initiative requires the district to use its funds to address student performance gaps identified after a strategic plan has been developed. The plan is based on a thorough examination of student performance data and other indicators.

Adjournment

The meeting was recessed at 10:10 p.m. Motion carried (unanimous approval)

Respectfully submitted,

 Marianne Naffah

Recording Secretary

   March 6, 2003

Central Office Conference Room